AI Automation · Business

YOUR BUSINESS
RUNS
24/7.

We build AI-powered automation systems that eliminate repetitive work, respond to clients instantly, and let your team focus on what actually moves the needle.

OA
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Email Automation
AI Lead Qualification
24/7 Response System
Workflow Automation
Priority Routing
Make.com Powered
Email Automation
AI Lead Qualification
24/7 Response System
Workflow Automation
Priority Routing
Make.com Powered
The Problem
REPETITIVE WORK
IS KILLING YOUR GROWTH.

Most businesses waste hours every day on tasks that could run automatically — answering the same emails, logging data manually, chasing follow-ups. While your team is stuck on repetitive work, your business stops growing.

40%
Of daily work tasks can be fully automated with AI
3h+
Lost per employee per day on manual, repetitive tasks
Slow Response Times
Manual replies take hours. Clients expect answers within minutes — and go to competitors who respond faster.
🔁
Endless Repetitive Tasks
The same emails, the same data entry, the same follow-ups — every single day. Your team deserves better.
📋
No Organized Tracking
Leads and tasks get lost. There's no clear system and nothing is logged automatically.
🌙
Zero Coverage After Hours
Your business goes silent at 5pm. Automated systems work around the clock — yours can too.
The Solution
HOW IT WORKS.
01
We Analyse Your Business
We map your workflows, identify the biggest time-wasters, and design an automation system built specifically for you.
02
We Build the System
Using Make.com and AI, we build your custom automation — connected to the tools you already use.
03
We Test & Launch
Everything is tested thoroughly before going live. You approve it, we launch it — and it starts working immediately.
04
We Maintain & Improve
We monitor performance, fix any issues, and keep improving the system as your business grows.
YOUR TEAM
DOES MORE.
2h
Saved per agent daily
24/7
Response coverage
<15m
Average response time
100%
Inquiries tracked
New inquiry received from client
Live
Logged to Google Sheets automatically
Done
AI classifies as HIGH priority
Urgent
Personalized reply sent within minutes
Sent
Agent notified for follow-up call
Why Us
WHY GO
WITH US.
Fast Delivery
Most automations are live within 3–7 days. No endless back-and-forth, no delays. We move fast so your business does too.
🎯
Built For You
No generic templates. Every system is designed around your specific workflow, tools, and goals — from scratch.
🔒
No Lock-In
Cancel anytime. No long-term contracts, no hidden fees. We earn your business every month by delivering real results.
🛠
Ongoing Support
We don't disappear after launch. We monitor, maintain, and improve your automation as your business grows.
💬
Direct Communication
You work directly with the person building your system. No account managers, no middlemen. Just fast, clear answers.
📈
Real ROI
Every automation we build saves measurable time and money. If we can't show you the value — we won't pitch it.
Pricing
SIMPLE.
TRANSPARENT.
Starter
€150/mo
+ €400 one-time setup
  • 1 automation workflow
  • Gmail or email automation
  • AI-powered responses
  • Google Sheets tracking
  • Email support
Talk to Sales →
Agency
Let's Talk
Custom pricing based on your needs
  • Everything in Professional
  • Advanced routing & logic
  • Outlook / Microsoft 365
  • Weekly performance check-in
  • Custom integrations
Talk to Sales →
Who We Help
BUILT FOR
ANY BUSINESS.
🏠
Real Estate
Automate client inquiry responses, lead qualification, and property information delivery — 24/7.
Email replies Lead tracking Scheduling
🔧
Auto Services
Send automatic service reminders, notify clients when their car is ready, and manage bookings without lifting a finger.
SMS reminders Status updates Bookings
🛒
E-commerce
Automate order confirmations, shipping updates, review requests, and customer support responses.
Order flow Support replies Reviews
⚕️
Clinics & Health
Appointment confirmations, reminders, and follow-up messages — automated and personalised for every patient.
Appointments Reminders Follow-ups
📦
Logistics & Services
Route incoming requests, automate status updates, and keep clients informed at every step — automatically.
Status updates Routing Reporting
💼
Any Business
If your team repeats the same tasks every day — there's an automation for it. We'll find it and build it.
Custom workflows Any industry
Real Automations
WHAT WE
ACTUALLY BUILD.
📧
AI Email Response System
Real Estate · Any Business

Incoming emails are automatically read, classified by priority, and answered by AI using your business information — within minutes, around the clock.

Saves 2+ hours per day · Responds in under 15 minutes · 100% inquiries tracked
📱
Client Notification System
Auto Service · Clinics

Automatically notify clients when their order, car, or appointment is ready. Triggered by a simple status change — no manual sending needed.

Zero manual work · Instant delivery · Works 24/7
📊
Automatic Data Logging
Any Business

Every email, inquiry, or form submission is automatically saved and organized in Google Sheets — your always-up-to-date CRM with zero effort.

No data entry · Always organized · Full history
🔄
Lead Qualification Flow
Real Estate · E-commerce

AI reads incoming inquiries, scores them by urgency and intent, and routes hot leads directly to the right person — before you even open your inbox.

Never miss a hot lead · Smart routing · Instant alerts
FAQ
COMMON
QUESTIONS.
Do I need any technical knowledge?+
Not at all. We handle everything — from building the automation to connecting it with your existing tools. You just tell us what you need, and we deliver a system that runs on its own.
What happens if Make.com or the AI goes down?+
All our systems include error handling and automatic retry logic. If something fails, the system tries again automatically. For critical workflows, we also set up alert notifications so nothing slips through.
How long does it take to set up?+
Most automations are live within 3–7 days from the initial consultation. Complex multi-workflow systems may take up to 2 weeks. We always agree on a timeline before we start.
Can I use this if I have Outlook instead of Gmail?+
Yes. We work with both Gmail and Microsoft 365 / Outlook. The automation logic stays the same — we just connect it to the right platform for your business.
What if I want to change something after it's built?+
All plans include ongoing support. Small changes and adjustments are covered in the monthly subscription. Bigger additions can be scoped as a separate project.
Is there a contract or minimum commitment?+
No long-term contracts. You pay a one-time setup fee and a monthly subscription you can cancel anytime. We keep clients because the results speak for themselves — not because of lock-in.
Get In Touch
LET'S BUILD
SOMETHING.

Tell us what you're working on. We'll get back to you within 24 hours with a clear plan for what we can automate — and what it would cost.

Email
info.optimaautomate@gmail.com
📍
Location
Bratislava, Slovakia
Response time
Within 24 hours
Your Name
Email Address
Your Industry
What Do You Want to Automate?
Get Started
READY TO
AUTOMATE?

Book a free 20-minute consultation. We'll map your biggest time-wasters and show you exactly what we can automate for your business.

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